> ## Documentation Index
> Fetch the complete documentation index at: https://docs.buildbetter.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Managing Recordings

> View, organize, and manage all your call recordings in one place

The Recordings page is your central hub for accessing all meetings, interviews, and conversations captured in BuildBetter. Navigate here to find, organize, and work with your recorded content.

## Viewing Your Recordings

### Recording Tabs

Organize your view with three convenient tabs:

<Tabs>
  <Tab title="All Recordings">
    View every recording you have access to across your workspace. This includes recordings you've created, those shared with you, and workspace-wide recordings.
  </Tab>

  <Tab title="My Recordings">
    See only the recordings where you're the owner. Perfect for quickly finding content you've personally captured or uploaded.
  </Tab>

  <Tab title="Shared with Me">
    Access recordings that others have specifically shared with you. Helps you focus on content requiring your attention.
  </Tab>
</Tabs>

### Filtering and Sorting

<AccordionGroup>
  <Accordion title="Smart Filters" icon="filter">
    Use advanced filters to narrow down your recordings:

    * **Date range**: Find recordings from specific time periods
    * **Participants**: Filter by attendees
    * **Tags**: Search by assigned tags
    * **Companies**: View calls with specific organizations
    * **Recording type**: Internal vs. external calls
  </Accordion>

  <Accordion title="Sort Options" icon="sort">
    Arrange recordings by:

    * **Most recent first** (default)
    * **Oldest first**
    * **Duration**
    * **Title alphabetically**
  </Accordion>
</AccordionGroup>

## Recording List Display

Each recording card shows essential information at a glance:

* **Visual preview**: Thumbnail for video or waveform for audio
* **Title and duration**: Quick identification of content
* **Date and time**: When the recording occurred
* **Participants**: Profile pictures of attendees
* **Processing status**:
  * 🟢 Available - Ready to view
  * 🟡 Processing - Transcription in progress
  * 🔴 Unavailable - Processing required
* **Tags and labels**: Quick content categorization
* **Privacy indicator**: Workspace or participant-only access

<Tip>
  Recordings load 50 at a time. Scroll down to automatically load more as you browse through your library.
</Tip>

## Quick Actions

### From Recording List

* **Play**: Click recording to view details
* **Add to Folder**: Organize into collections
* **Share**: Generate shareable links

### From Recording Details Page

Access additional actions via the ••• menu at the top:

* **Download**: Save the original recording file locally
* **Favorite**: Mark important recordings for easy access
* **Delete**: Remove recordings you no longer need

**In Transcript Tab**:

* **Copy Transcript**: Export the full text from the transcript view

## Uploading Recordings

### Upload Methods

<CardGroup cols={2}>
  <Card title="File Upload" icon="upload">
    Click "Upload Recording" to add existing audio or video files from your computer. Supports common formats like MP4, MOV, MP3, WAV, and more.
  </Card>

  <Card title="Record Locally" icon="desktop">
    Available in the desktop app only. Record your screen, microphone, or both directly from BuildBetter.
  </Card>
</CardGroup>

### Upload Process

1. Click the **Upload Recording** button
2. Select your file(s) or drag and drop
3. Add a title and description (optional)
4. Choose privacy settings
5. Click upload to begin processing

<Note>
  Large files may take time to upload and process. You can navigate away and return later - processing continues in the background.
</Note>

## Bulk Operations

Manage multiple recordings efficiently:

* **Select multiple**: Use checkboxes to select several recordings
* **Bulk actions**:
  * Add to folder
  * Change privacy settings
  * Apply tags
  * Delete multiple recordings

## Search Functionality

Find recordings quickly using the search bar:

* **Title search**: Find by recording name
* **Transcript search**: Search within the actual conversation
* **Participant search**: Find by attendee names
* **Tag search**: Locate by assigned tags

<Info>
  BuildBetter uses AI-powered search to find relevant content even when exact keywords don't match. Try searching for concepts or topics discussed in your calls.
</Info>

## Recording States

Understanding recording statuses:

| Status          | Description               | Action Required              |
| --------------- | ------------------------- | ---------------------------- |
| **Available**   | Fully processed and ready | None - ready to use          |
| **Processing**  | Transcription in progress | Wait for completion          |
| **Uploading**   | File transfer in progress | Ensure stable connection     |
| **Failed**      | Processing error occurred | Re-upload or contact support |
| **Unavailable** | Requires processing       | Click to start processing    |

## Privacy and Access

Each recording has configurable privacy settings:

### Visibility Options

* **Workspace**: All team members can access
* **Participants Only**: Limited to meeting attendees
* **Custom Sharing**: Invite specific individuals

### Managing Access

1. Click the privacy icon on any recording
2. Choose your preferred visibility level
3. Add or remove specific users as needed
4. Changes apply immediately

<Warning>
  Participants in a call always retain access and cannot be removed from the recording's permissions.
</Warning>

## Best Practices

<Check>
  **Organize regularly**: Use folders to group related recordings by project, client, or topic.
</Check>

<Check>
  **Tag consistently**: Develop a tagging system your team understands and follows.
</Check>

<Check>
  **Review privacy**: Ensure sensitive recordings have appropriate access restrictions.
</Check>

<Check>
  **Clean up**: Delete test recordings and duplicates to keep your library manageable.
</Check>

## Keyboard Shortcuts

Speed up your workflow with these shortcuts:

* `Space`: Play/pause selected recording
* `↑/↓`: Navigate between recordings
* `Enter`: Open recording details
* `Delete`: Remove selected recording
* `Cmd/Ctrl + A`: Select all visible recordings