> ## Documentation Index
> Fetch the complete documentation index at: https://docs.buildbetter.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Sharing Controls

> Frequently asked questions about sharing and permission settings in BuildBetter

## Access Management

<AccordionGroup>
  <Accordion title="Who can access my recordings by default?">
    By default, recording access is limited to:

    * The meeting organizer
    * Users specifically invited to the meeting (if enabled in your settings)
    * Workspace administrators (if enabled in your organization's settings)

    This restrictive default access model ensures recordings are only available to those who need them. You can modify these default settings to match your organization's requirements.
  </Accordion>

  <Accordion title="How do I share recordings with others?">
    BuildBetter offers several ways to share recordings:

    1. **Internal sharing:** Grant access to specific team members or groups
    2. **Link sharing:** Create shareable links with optional password protection
    3. **Workspace sharing:** Make recordings available to everyone in a workspace
    4. **External sharing:** Securely share with people outside your organization
    5. **Integration sharing:** Push recording data to integrated systems (CRM, etc.)

    Each sharing method includes customizable permission settings.
  </Accordion>

  <Accordion title="What permission levels are available?">
    BuildBetter offers granular permission controls:

    * **View only:** Can watch/listen to recordings and view transcripts
    * **Comment:** View plus ability to add comments and annotations
    * **Edit:** Comment plus ability to edit transcripts and metadata
    * **Share:** Edit plus ability to share with others
    * **Manage:** Full control including deletion and permission management
    * **Special permissions:** Custom permission sets for specific use cases

    Permissions can be set at the individual, group, or organizational level.
  </Accordion>

  <Accordion title="Can I revoke access after sharing?">
    Yes. BuildBetter provides complete control over access management:

    * Revoke access for specific users or groups at any time
    * Expire shared links automatically or manually
    * Track who has accessed shared content
    * Receive notifications for access events
    * Audit access history to maintain compliance

    All permission changes take effect immediately across all devices and platforms.
  </Accordion>
</AccordionGroup>

## Sharing Features

<AccordionGroup>
  <Accordion title="Can I share specific segments instead of entire recordings?">
    Yes. BuildBetter allows for selective sharing:

    * Share specific time segments of recordings
    * Share only certain topics or discussion points
    * Create custom clips with just the relevant content
    * Export specific portions as standalone files
    * Generate focused summaries of key sections

    This targeted sharing helps recipients focus on relevant content while maintaining privacy for the rest of the meeting.
  </Accordion>

  <Accordion title="How do I share content with external users?">
    External sharing options include:

    1. **Guest access:** Create temporary accounts for external users
    2. **Secure links:** Generate password-protected or time-limited links
    3. **Export files:** Create standalone files in standard formats
    4. **Embedded players:** Embed secure players in other platforms
    5. **Integration sharing:** Share via connected third-party tools

    External sharing includes additional security controls to protect sensitive content.
  </Accordion>

  <Accordion title="Can I customize what shared users can see?">
    Yes. When sharing, you can customize the recipient's experience:

    * Show/hide the transcript
    * Include/exclude comments and annotations
    * Show/hide metadata and tags
    * Enable/disable downloads
    * Show/hide speaker information
    * Include/exclude AI-generated summaries
    * Redact sensitive information selectively

    These controls help you share appropriate information while protecting sensitive content.
  </Accordion>

  <Accordion title="Does BuildBetter integrate with SSO for permissions?">
    Yes. Enterprise customers can integrate with Identity Providers (IdP) for:

    * Role-based access synchronized with your IdP
    * Group-based permissions that reflect your organization structure
    * Single Sign-On (SSO) for seamless access
    * Automated permission updates based on organizational changes
    * Centralized access management and reporting

    Supported IdP systems include Okta, Azure AD, Google Workspace, and other SAML/OAuth providers.
  </Accordion>
</AccordionGroup>

## Organization Controls

<AccordionGroup>
  <Accordion title="How do workspace permissions work?">
    Workspace permissions operate at several levels:

    1. **Organization-wide settings:** Global policies set by administrators
    2. **Workspace-specific settings:** Policies for specific teams or departments
    3. **Folder permissions:** Access controls for groups of related recordings
    4. **Individual recording permissions:** Settings for specific content

    This hierarchical approach allows for both consistent policy enforcement and flexible exceptions when needed.
  </Accordion>

  <Accordion title="Can administrators override sharing settings?">
    Administrator capabilities depend on your organization's configuration:

    * **Standard setting:** Admins can access all content for management purposes
    * **Privacy-focused setting:** Admin access requires approval or is logged for audit
    * **Restricted setting:** Certain content can be protected even from administrators

    These options allow you to balance administrative needs with privacy requirements.
  </Accordion>

  <Accordion title="How do I implement role-based access control?">
    Role-based access control can be configured through:

    1. **Predefined roles:** Use BuildBetter's default role templates
    2. **Custom roles:** Create organization-specific roles with tailored permissions
    3. **Group synchronization:** Align with existing groups from your directory service
    4. **Automated assignments:** Set rules for automatic role assignment
    5. **Inheritance controls:** Define how permissions propagate through your hierarchy

    Enterprise customers have access to advanced RBAC features for complex organizations.
  </Accordion>
</AccordionGroup>

## Security Features

<AccordionGroup>
  <Accordion title="How secure are shared recordings?">
    BuildBetter implements multiple security measures for shared content:

    * **End-to-end encryption** for all content
    * **Access verification** for each playback session
    * **Watermarking** to identify the source of any leaks
    * **DRM protection** for highly sensitive content
    * **Access logging** to track all viewing activity
    * **Geographic restrictions** to limit where content can be accessed

    These layers of protection ensure your shared content remains secure.
  </Accordion>

  <Accordion title="Can recipients download or redistribute recordings?">
    You have complete control over download and redistribution:

    * Enable/disable download functionality
    * Allow screenshots or prevent them
    * Enable/disable sharing by recipients
    * Set expiration dates for access
    * Limit the number of views
    * Receive notifications when content is accessed

    These controls help prevent unauthorized redistribution of sensitive content.
  </Accordion>

  <Accordion title="How do I track who has accessed my shared content?">
    BuildBetter provides comprehensive access tracking:

    * Real-time access logs showing who viewed content and when
    * Duration tracking to see how long content was viewed
    * Device and location information for security verification
    * Export options for audit and compliance purposes
    * Notification options for important access events

    Access reporting is available in the sharing dashboard for each recording.
  </Accordion>
</AccordionGroup>

## Best Practices

<AccordionGroup>
  <Accordion title="What are recommended sharing practices?">
    Our recommended sharing best practices include:

    1. **Least privilege principle:** Share with the minimum necessary permissions
    2. **Time-limited access:** Set expiration dates when appropriate
    3. **Regular audits:** Periodically review who has access to what
    4. **Clear labeling:** Use descriptive names for shared content
    5. **Segment sharing:** Share only relevant portions when possible
    6. **Permission templates:** Create consistent permission sets for common scenarios

    Following these practices helps maintain security while enabling collaboration.
  </Accordion>

  <Accordion title="Should we have a sharing policy?">
    Yes. We recommend creating a formal sharing policy that addresses:

    * Who is authorized to share recordings
    * Appropriate recipients for different content types
    * Required approval processes (if any)
    * Permitted sharing methods
    * Prohibited sharing scenarios
    * Handling of sensitive information
    * Content classification guidelines

    BuildBetter provides policy templates that you can customize for your organization.
  </Accordion>
</AccordionGroup>

<Card title="Need help with sharing settings?" icon="share-nodes" href="/pages/Support/sharing-assistance">
  Contact our team for personalized guidance on optimizing your sharing controls
</Card>