📄 Read and download the full Data Management Policy on our trust portal:
https://trust.buildbetter.ai/resources?s=otpd4biuoubjwccyizc0c&name=data-management-policy

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Data Retention & Deletion Policy Summary

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🗃️ Retention Policy

Build Better, Inc. retains customer data only as long as necessary to fulfill a business, contractual, legal, or regulatory obligation on behalf of the customer.

🔁 Once the customer terminates their account or requests deletion, data is no longer required to fulfill any business obligation for that customer — and is therefore deleted.

• Personally Identifiable Information (PII) is deleted or de-identified once it no longer has an active business purpose.
• Specific retention timelines vary by data type and system (see the Retention Matrix in the full policy).

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✅ Account Cancellation & Deletion

When a customer cancels their account or requests deletion, Build Better, Inc. automatically deletes all associated data within 60 days.

• Manual deletion is performed across systems.
• If required by law or contract, some data may be retained beyond this period.

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🔐 Secure Disposal

• Confidential and restricted data is always securely deleted.
• Paper records are shredded; digital devices are wiped or physically destroyed.
• Certified e-waste partners are used when necessary, and certificates are retained for one year.

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🔁 Annual Review

Build Better, Inc. management conducts an annual review of data retention and disposal practices to ensure compliance and relevance.

📄 Read and download the full Data Management Policy on our trust portal:
https://trust.buildbetter.ai/resources?s=otpd4biuoubjwccyizc0c&name=data-management-policy