You can create rules to automatically prevent the BuildBetter bot from recording certain meetings. These rules can be based on the event’s title, description, or attendees.

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How Recording Rules Work

When a new calendar event is created or updated, BuildBetter checks your recording rules. If an event matches any of your rules, the bot will be disabled for that meeting, and it will not be recorded.

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Configuring Recording Rules

You can manage your recording rules in your organization’s settings.

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Rule Types

There are three types of rules you can create:

Attendee's Email

Disable recording based on the email address of an attendee. You can specify an exact email address.

Event Title

Disable recording if the event title contains specific keywords.

Event Description

Disable recording if the event description contains specific keywords.

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Creating a Rule

  1. Navigate to Settings > Organization > Bot Recording Rules.
  2. Click Add Rule.
  3. Select the rule type: Attendee’s Email, Event Title, or Event Description.
  4. For Attendee’s Email, you can choose is or is not to either include or exclude based on the email.
  5. Enter the text to match. For email rules, this must be a valid email address. For title and description rules, this is the keyword to search for.
  6. Click Add Rule to save.
Once a rule is added, it will be applied to all new and updated calendar events.

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Removing a Rule

To remove a rule, simply click the Remove button next to the rule in the list.

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Common Use Cases

Here are a few examples of how you can use recording rules to manage your meetings:

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Disable Recording for All Internal Meetings

To prevent the bot from recording any internal meetings, you can create a rule based on your company’s email domain.
  • Type: Attendee’s Email
  • Comparison: is not
  • Text: yourcompany.com
This rule tells BuildBetter to only record meetings where at least one attendee has an email address that does not end in yourcompany.com.

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Disable Recording for Specific External Meetings

If you have a partner or client with whom you never want to record meetings, you can add a rule for their email domain.
  • Type: Attendee’s Email
  • Comparison: is
  • Text: partnercompany.com
This will disable recording for any meeting that includes an attendee with a partnercompany.com email address.

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Disable Recording for Sensitive Topics

If you frequently discuss sensitive information that shouldn’t be recorded, you can create a rule based on keywords in the event title or description.
  • Type: Event Title
  • Comparison: contains
  • Text: Confidential
You could create similar rules for “Private,” “Legal,” or any other term that indicates a sensitive meeting.

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Disabling the Bot for a Single Meeting

In addition to creating rules, you can manually disable the bot for any single meeting directly from your calendar or the BuildBetter web app.
For more information on manually controlling the bot, see the Meeting Assistant documentation.