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Search Strategy Overview

Learn how to make the most of BuildBetter’s search capabilities with these proven strategies and best practices.

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Effective Query Construction

Specific Terms

Use precise keywords instead of vague terms

Natural Language

Phrase queries as you would speak them

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Common Search Patterns

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For Recordings

  • Customer name + topic
  • Date range + meeting type
  • Specific feature discussions
  • Action items or follow-ups

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For Documents

  • Document type + topic
  • Author + timeframe
  • Project name + deliverable
  • Status + priority

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Advanced Search Techniques

1

Start Broad

Begin with general terms to understand available content

2

Apply Filters

Use filters to narrow down results

3

Refine Terms

Add specific keywords to target exact content

4

Save Searches

Store useful search patterns for future use

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Search Operators

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Boolean Operators

feature AND request
bug OR issue
customer NOT internal
"exact phrase match"

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Special Syntax

from:john@company.com
type:recording
tag:urgent
before:2024-01-01

Combine operators for more precise results: from:john@company.com AND tag:urgent

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Common Use Cases

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Troubleshooting Tips

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No Results Found?

  • Check spelling and typos
  • Try alternative terms
  • Broaden date ranges
  • Remove specific filters

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Too Many Results?

  • Add more specific terms
  • Use exact phrases
  • Apply additional filters
  • Narrow time range

Overly complex searches may slow down results. Start simple and refine as needed.

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Search Organization

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Saved Searches

  • Create search templates
  • Share with team
  • Set up alerts
  • Schedule regular searches

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Search History

  • Review recent searches
  • Identify patterns
  • Optimize frequently used queries
  • Clear outdated history

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Performance Optimization

Fast Results

Keep queries focused and specific

Resource Usage

Monitor search impact on system

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Privacy Considerations

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Personal Searches

  • Mark searches as private
  • Clear search history
  • Manage saved searches

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Team Searches

  • Share search templates
  • Set visibility levels
  • Control access permissions

Regular audit of saved searches helps maintain workspace organization and performance.

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Integration with Workflows

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Automated Searches

  • Schedule regular searches
  • Set up alerts
  • Export results
  • Integrate with tools

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Search-Driven Actions

  • Create tasks from results
  • Share findings
  • Generate reports
  • Track metrics

BuildBetter’s search capabilities can be extended through API integrations for custom workflows.