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Compliance Overview

Speaker assignment in BuildBetter must adhere to:

  • Privacy regulations (GDPR, CCPA)
  • Recording consent laws
  • Data protection standards
  • Industry-specific requirements
1

Pre-Recording Notice

notification:
  timing: "before_recording"
  channels:
    - calendar_invite
    - meeting_join
    - verbal_announcement
  content:
    - recording_purpose
    - data_usage
    - opt_out_options
2

Consent Collection

consent_tracking:
  methods:
    - explicit_confirmation
    - meeting_attendance
    - recorded_acknowledgment
  storage:
    retention: "7_years"
    format: "auditable_log"
    access: "compliance_team"
3

Documentation

documentation:
  required_records:
    - consent_timestamp
    - consent_method
    - participant_info
    - recording_context
  format: "compliance_ready"

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Privacy Controls

Data Protection

protection_measures:
  - encryption_at_rest
  - secure_transmission
  - access_controls
  - audit_logging

Data Rights

participant_rights:
  - access_recordings
  - request_deletion
  - modify_consent
  - export_data

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Regulatory Requirements

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GDPR Compliance

gdpr_requirements:
  data_handling:
    - lawful_basis
    - purpose_limitation
    - data_minimization
    - storage_limitation
  participant_rights:
    - right_to_access
    - right_to_erasure
    - right_to_rectification
    - data_portability
  documentation:
    - processing_records
    - impact_assessments
    - consent_tracking

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CCPA Requirements

ccpa_compliance:
  notice_requirements:
    - collection_purpose
    - data_categories
    - sharing_practices
  consumer_rights:
    - access_request
    - deletion_request
    - opt_out_rights
  verification:
    - identity_confirmation
    - request_tracking

Ensure all speaker assignment processes comply with local and international privacy laws.

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Industry-Specific Requirements

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Compliance Monitoring

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Audit Requirements

audit_system:
  monitoring:
    - consent_tracking
    - access_logs
    - data_handling
    - security_controls
  reporting:
    frequency: "quarterly"
    scope:
      - compliance_status
      - incident_reports
      - corrective_actions

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Verification Process

verification:
  checks:
    - consent_validity
    - data_protection
    - access_controls
    - retention_policies
  documentation:
    - audit_trails
    - compliance_reports
    - incident_logs

Regular compliance audits are essential for maintaining regulatory adherence.

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Best Practices

1

Initial Setup

Configure compliance settings and controls

2

Regular Review

Audit compliance status and updates

3

Documentation

Maintain detailed compliance records

4

Training

Educate team on compliance requirements

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Incident Response

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Record Keeping

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Compliance Records

record_management:
  types:
    - consent_records
    - access_logs
    - audit_trails
    - incident_reports
  retention:
    duration: "7_years"
    format: "immutable"
    access: "restricted"

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Documentation Requirements

documentation:
  required_elements:
    - policies_procedures
    - training_records
    - audit_reports
    - incident_logs
  maintenance:
    frequency: "annual"
    review_process: "documented"
    approval_flow: "multi_level"

Implement automated compliance monitoring to ensure consistent adherence to requirements.

Stay updated with changing privacy regulations and update compliance measures accordingly.