Enable Meeting Assistant
Configure the BuildBetter bot to automatically join and record your meetings
Meeting Assistant
The BuildBetter Meeting Assistant is an AI-powered bot that automatically joins your scheduled meetings and records them for analysis. Setup is quick and provides complete control over privacy and sharing settings.
How It Works
Calendar Detection
The Meeting Assistant connects to your calendar integration to identify upcoming meetings
Automated Joining
At the scheduled time, the bot joins your meeting as a participant
Recording
The bot records the meeting audio and video (if enabled)
Real-time Processing
Audio is processed in real-time for transcription and analysis
Post-Meeting Summary
After the meeting, you receive a summary, transcript, and analytics
Supported Platforms
Zoom
Full integration with participant indicator
Google Meet
Seamless joining and recording
Microsoft Teams
Complete bot participant support
Setup Instructions
Follow these steps to configure the Meeting Assistant for your account:
Access Bot Settings
Navigate to Settings > Recordings > Meeting Assistant in your BuildBetter dashboard
Enable the Assistant
Toggle the “Enable Meeting Assistant” switch to on
Configure Meeting Platforms
Connect your Zoom, Google Meet, and/or Microsoft Teams accounts
Connect Zoom
Click “Connect Zoom Account”
Authorize
Sign in to Zoom and authorize BuildBetter
Configure Bot Display
Choose how the bot appears in meetings (name, avatar)
Connect Zoom
Click “Connect Zoom Account”
Authorize
Sign in to Zoom and authorize BuildBetter
Configure Bot Display
Choose how the bot appears in meetings (name, avatar)
Connect Google Workspace
Click “Connect Google Workspace”
Authorize
Sign in to your Google account and grant permissions
Configure Bot Display
Choose how the bot appears in meetings (name, avatar)
Connect Microsoft Teams
Click “Connect Microsoft Teams”
Authorize
Sign in to your Microsoft account and grant permissions
Configure Bot Display
Choose how the bot appears in meetings (name, avatar)
For Microsoft Teams in enterprise environments, your IT administrator may need to approve the BuildBetter app.
Set Privacy Preferences
Configure your privacy and consent settings
Test Configuration
Run a test meeting to verify the Meeting Assistant works correctly
Customization Options
Bot Appearance
Name & Identity
Customize the bot’s name in meetings
Avatar
Upload a custom avatar or company logo
Introduction
Personalize the bot’s introduction message
Recording Preferences
Audio Settings
Adjust audio quality and processing
Video Settings
Configure video capture options
Content Settings
Control what content is captured
Processing Settings
Adjust real-time processing options
Privacy & Security
Meeting Assistant is designed with privacy as a priority:
- All recordings are encrypted in transit and at rest
- Meeting data is processed according to your security settings
- Automatic compliance with recording consent laws
- Granular access controls for recorded content
Always ensure proper consent is obtained before recording meetings. BuildBetter provides built-in consent mechanisms, but compliance with local laws remains your responsibility.
Frequently Asked Questions
Get Help
Contact BuildBetter support for assistance with Meeting Assistant configuration