Enable Meeting Assistant

The BuildBetter Meeting Assistant is an AI-powered bot that automatically joins your scheduled meetings and records them for analysis. Setup is quick and provides complete control over privacy and sharing settings.

How It Works

1. Calendar Detection

The Meeting Assistant connects to your calendar integration to identify upcoming meetings

2. Automated Joining

At the scheduled time, the bot joins your meeting as a participant

3. Recording

The bot records the meeting audio and video (if enabled)

4. Real-time Processing

Audio is processed in real-time for transcription and analysis

5. Post-Meeting Summary

After the meeting, you receive a summary, transcript, and analytics

Supported Platforms

• Zoom

  Full integration with participant indicator

• Google Meet

  Seamless joining and recording

• Microsoft Teams

  Complete bot participant support

Setup Instructions

Follow these steps to configure the Meeting Assistant for your account:

1. Access Bot Settings

Navigate to Settings > Recordings > Meeting Assistant in your BuildBetter dashboard

2. Enable the Assistant

Toggle the "Enable Meeting Assistant" switch to on

3. Configure Meeting Platforms

Connect your Zoom, Google Meet, and/or Microsoft Teams accounts

Zoom

1. Connect Zoom

Click "Connect Zoom Account"

2. Authorize

Sign in to Zoom and authorize BuildBetter

3. Configure Bot Display

Choose how the bot appears in meetings (name, avatar)

Google Meet

1. Connect Google Workspace

Click "Connect Google Workspace"

2. Authorize

Sign in to your Google account and grant permissions

3. Configure Bot Display

Choose how the bot appears in meetings (name, avatar)

Microsoft Teams

1. Connect Microsoft Teams

Click "Connect Microsoft Teams"

2. Authorize

Sign in to your Microsoft account and grant permissions

3. Configure Bot Display

Choose how the bot appears in meetings (name, avatar)

Note: For Microsoft Teams in enterprise environments, your IT administrator may need to approve the BuildBetter app.

4. Set Privacy Preferences

Configure your privacy and consent settings

Consent and Notification

• Automatically announce recording at start of meeting
• Send pre-meeting notifications to participants
• Display consent message in chat
• Record only after verbal confirmation

Recording Settings

• Audio-only or audio+video recording
• Screen sharing capture
• Chat message capture
• Participant list tracking

Meeting Visibility

• Who can access recordings by default
• Default sharing permissions
• Embargo period before sharing
• Automatic redaction options

5. Test Configuration

Run a test meeting to verify the Meeting Assistant works correctly

Customization Options

Bot Appearance

• Name & Identity

  Customize the bot's name in meetings

• Avatar

  Upload a custom avatar or company logo

• Introduction

  Personalize the bot's introduction message

Recording Preferences

• Audio Settings

  Adjust audio quality and processing

• Video Settings

  Configure video capture options

• Content Settings

  Control what content is captured

• Processing Settings

  Adjust real-time processing options

Privacy & Security

Meeting Assistant is designed with privacy as a priority:

• All recordings are encrypted in transit and at rest
• Meeting data is processed according to your security settings
• Automatic compliance with recording consent laws
• Granular access controls for recorded content

Warning: Always ensure proper consent is obtained before recording meetings. BuildBetter provides built-in consent mechanisms, but compliance with local laws remains your responsibility.

Frequently Asked Questions

Can participants see the Meeting Assistant?

Yes, the bot appears as a regular participant with the name you configure. This ensures transparency about recording.

Does the bot speak during meetings?

By default, the bot can announce itself at the beginning of a meeting to notify participants of recording. This is customizable in settings.

What happens if the bot loses connection?

The Meeting Assistant will attempt to rejoin automatically. If the disconnection is brief, recording continues. For longer disconnections, a partial recording is saved.

Can I manually control the bot during a meeting?

Yes, you can access bot controls from the BuildBetter dashboard during the meeting to pause, resume, or stop recording.

Get Help

Contact BuildBetter support for assistance with Meeting Assistant configuration