Connect Your Calendar

Connect your calendar to BuildBetter to automatically identify upcoming meetings and prepare for recording. This seamless integration ensures that no important conversation is missed.

Supported Calendar Systems

• Google Calendar

  Full integration with Google Workspace

• Microsoft Outlook

  Complete Outlook and Microsoft 365 support

• iCal

  Standard iCal/ICS calendar support

Setup Instructions

Google Calendar

1. Access Calendar Settings

Navigate to Settings > Integrations > Calendar in your BuildBetter dashboard

2. Select Google Calendar

Click the "Connect Google Calendar" button

3. Authorize BuildBetter

Sign in to your Google account and approve the required permissions

4. Select Calendars

Choose which calendars BuildBetter should monitor for meetings

5. Configure Recording Rules

Set up rules for which meetings should be automatically recorded

Note: BuildBetter requires calendar read access to identify meetings but does not modify your calendar events.

Microsoft Outlook

1. Access Calendar Settings

Navigate to Settings > Integrations > Calendar in your BuildBetter dashboard

2. Select Microsoft Outlook

Click the "Connect Microsoft Outlook" button

3. Authorize BuildBetter

Sign in to your Microsoft account and approve the required permissions

4. Select Calendars

Choose which calendars BuildBetter should monitor for meetings

5. Configure Recording Rules

Set up rules for which meetings should be automatically recorded

Note: For Enterprise environments, your IT administrator may need to approve the BuildBetter app in your Microsoft tenant.

iCal/Other

1. Access Calendar Settings

Navigate to Settings > Integrations > Calendar in your BuildBetter dashboard

2. Select iCal Option

Click the "Connect iCal Feed" button

3. Provide iCal URL

Enter the iCal/ICS feed URL from your calendar system

4. Configure Recording Rules

Set up rules for which meetings should be automatically recorded

Warning: iCal feeds may have limited refresh rates. For best results, use Google Calendar or Microsoft Outlook integration.

Meeting Detection

Once your calendar is connected, BuildBetter will:

1. Scan for upcoming meetings
2. Identify meeting platforms (Zoom, Teams, Google Meet)
3. Prepare to join meetings based on your recording rules
4. Notify you of scheduled recordings

Tip: Meeting links are automatically detected from calendar event details. Ensure your meeting invites include the conferencing links for optimal performance.

Recording Rules

Control which meetings are recorded with customizable rules:

Meeting Type Rules

• Record all meetings
• Only record meetings you organize
• Only record meetings with specific titles/keywords
• Only record meetings with certain participants

Scheduling Rules

• Record during business hours only
• Record on specific days
• Minimum/maximum meeting duration
• Recording lead time

Exclusion Rules

• Never record meetings with specific keywords
• Exclude certain participants
• Block certain time periods
• Skip recurring meetings

Privacy & Compliance

Calendar integration is designed with privacy in mind:

• BuildBetter only reads meeting information, never modifies your calendar
• Meeting participant information is processed according to your privacy settings
• Automatic compliance with recording consent requirements
• All calendar data is encrypted in transit and at rest

Learn More About Compliance

Review our detailed compliance guidelines

Troubleshooting

If calendar integration isn't working as expected:

1. Check Permissions

Ensure BuildBetter has the necessary calendar access permissions

2. Verify Meeting Links

Confirm that meeting invites contain proper conferencing links

3. Review Recording Rules

Your rules may be excluding certain meetings from recording

4. Check for Conflicts

Other calendar integrations may be interfering

Get Help

Contact BuildBetter support for assistance with calendar integration